The community is committed to maintaining high standards of aesthetics and ensuring that any exterior modifications or additions to your home align with the overall architectural guidelines. Before undertaking any exterior alterations or home project, it is essential to submit detailed plans for Architectural Review Committee (ARC) and Board approval. This process ensures that proposed exterior changes adhere to the community’s standards and established guidelines. Below are best practices to consider when preparing your ARC proposal:
Before you start
- Review the HOA governing documents (declaration, bylaws, rules and regulations) for rules specific to your project type.
- Check whether your project requires a permit from Upper Uwchlan Township in addition to HOA approval.
- Talk to immediate neighbors about the project, especially if it could affect their view, privacy, or property line.
Preparing your submission
- Use the HOA’s official ARC request form.
- Include a detailed written description of the project: scope, materials, colors, dimensions, and timeline.
- Attach a site plan or plot map showing exactly where the change will be located relative to property lines and structures.
- Provide manufacturer spec sheets, paint swatches, or material samples when relevant.
- Include photos of the current condition of the area being modified.
- Include a copy of the contractor’s licensing and certificate of insurance if you’re hiring out the work.
- Estimate a realistic start and completion date.
Submitting the request
- Submit your proposal through the CCR Homeowner Portal and keep a copy for your records.
- Requests may take up to 60 days for approval.
- Note: submitting more documentation than seems strictly necessary (extra photos, samples, neighbor sign-off) tends to speed up approval rather than slow it down, since it reduces back-and-forth.
Waiting for approval
- Do not begin any work until you receive written approval, even if you’re confident it will be approved.
- Be available to answer follow-up questions or provide additional documentation.
- If the HOA requests modifications to your plan, get the revised terms in writing before proceeding.
After approval
- Keep the approval letter or email on file for the life of the project (and ideally permanently, in case of future disputes or resale questions).
- Notify the HOA when the project is finished and provide photos of the completed work.
Request denials
- If your request is denied, you will receive the specific reasons for denial from the Architectural Review Committee.
- Consider revising the proposal to address the stated concerns rather than resubmitting the same plan.
- You also reserve the right to appeal to the Board. The Board, in its sole discretion, may review the decision of the committee, and the decision of the Board shall be final and binding.